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Organization: WestEd
Job title(s): Project Coordinator, CDE-ELCD, Preschool Development B-5 Project Job#5691
Description: Under the purview of WestEd, this position will directly support efforts by the Early Learning and Care Division of the California Department of Education (CDE) to effectively implement the federal Preschool Development Grant B-5 (PDG). A .60 FTE position, it is funded at 24 hours per week and requires some travel to Sacramento. The PDG is a complex project involving multiple agencies and levels of government as well as numerous early childhood organizations in California; this position's responsibilities require working across partner agencies and within CDE to coordinate activities, ensure effective communications, liaison with multiple agencies and system partners and organize staff activities to ensure the PDG project goals are achieved.

Full Description:
Position Title: Project Coordinator, CDE-ELCD, Preschool Development B-5 Project
Reports to: Senior Program Associate II
Program: Center for Child & Family Studies
Salary: LEVEL G: Competitive Salary (DOE)
Location: Sacramento, CA; San Francisco, CA
Time Base: 80%
Position No: 5691

WestEd - a nonpartisan, nonprofit research, development, and service agency - works with education and other communities throughout the United States and abroad to promote excellence, achieve equity, and improve learning for children, youth, and adults. WestEd has offices nationwide, from Massachusetts, Vermont, and Georgia, to Arizona and California, with headquarters in San Francisco.

The Center for Child & Family Studies (CCFS) promotes high-quality, research-based early care and education, informing national, state, and local child and family policies. CCFS's acclaimed Program for Infant/Toddler Care (PITC) is the most widely used training system for infant and toddler caregivers in the country. CCFS collaboratively developed the Desired Results Developmental Profile (DRDP), an observational child assessment, and provides professional development on its use. CCFS also provides a variety of technical assistance and policy support services to public agencies, including ongoing work with First 5 California (F5CA) and the California Department of Education-Early Care and Learning Division (ELCD) to support the development of an aligned system of high-quality early childhood services and infrastructure across the state.

Project Description:
California's 12-month Preschool Development Grant B-5 (PDG) will enable the State to strengthen systems for young children by conducting a statewide needs assessment to analyze gaps in existing services, creating a detailed strategic plan, sharing best practices and strengthening supports for ELC professionals through an updated management structure for the Quality Counts CA QRIS and an integrated professional learning platform, creating a new parent information portal to support parental choice, and improving quality through expanded participation in the Quality Counts CA QRIS, including building the capacity and quality of Tribal early learning and care. Under contract with the California Department of Education, WestEd-CCFS will manage the statewide PDG effort, ensuring that all necessary data are collected, all reporting requirements met, and all deliverables completed on time and within budgetary constraints.

Act as liaison with PDG task team that consists of existing and four new CDE positions along with WestEd staff.

Manage and respond to flow of information, timelines, inquiries, and immediate needs of PDG contractors and partners (e.g., WestEd and AIR), consulting with the Director of ELCD and relevant staff as appropriate.

Coordinate and lead as necessary regular convenings of the cross-agency Stewardship Team to facilitate their input and guidance on PDG activities, track progress, and identify opportunities for collaborative action; and manage needed follow up and ongoing communications with the Stewardship Team.

Engage members of the State Advisory Council on Early Learning and Care (SAC) to support their role in PDG implementation, and plan for and develop ELCD presentations and updates for quarterly SAC meetings.

Review and synthesize content from resources and documents developed via PDG activities and make recommendations to the ELCD Director to enable streamlined review, timely response, and subsequent decision making.

Develop messaging and draft summaries, slides, talking points and other resources to be utilized by the ELCD Director and shared with the CDE staff, the Stewardship Team, the SAC, other state agencies, and stakeholders to build support for PDG and enable synergies between their work and PDG activities, where appropriate.

Provide systems analysis to support integration of PDG innovations into California's early learning and care system and alignment with additional planning efforts and policy initiatives, identify gaps and challenges, and assist ELCD Director in addressing them.

Act as liaison with Governor's office to support alignment of strategic plan with Administration's planning process and goals, as well as Legislative offices and other agencies, as appropriate.

Support grant management by WestEd, coordinating with implementation team on specific needs and timelines, and assist with grant and subcontract monitoring, reporting, and subcontract renewal processes, including budget, research, and content development.

Several years of relevant and progressive experience working with education, human service or related systems.

Experience managing complex, time-sensitive projects is essential.

Bachelor's degree is required; advanced degree is preferred.

Demonstrated effectiveness as a team or project leader.

Proven ability to take initiative and to manage multiple priorities concurrently, including those that are short- and long-term.

Significant experience making independent as well as collaborative decisions.

Skilled at independently developing and implementing plans and procedures, evaluating and assessing problem areas, providing recommendations for solutions, and working closely with others to implement them.

Proven ability to adapt and work in a fast-paced, dynamic work environment.

Strong interpersonal communication skills. High-quality customer service skills, dependability, reliability, follow-through, and professionalism.

Significant industry/field knowledge (examples include experience working with state education agency, early childhood agencies, and federal- or state-funded programs).

Experience with project planning/management software such as SmartSheet.

Demonstrated working knowledge of databases and their use. Effective at working with web-based environments.

Skilled at solving problems and completing tasks that require analytical, interpretative, evaluative, and constructive thinking.

Attentive to detail while also keeping the "big picture" and program context in mind.

Skilled at strategic thinking that involves both the formulation of important goals and the development of avenues for achieving them.

Must be authorized to work in the USA (visa sponsorship not available).

Application Process

We invite you to apply online at:

If you are an individual with a disability and need an accommodation to complete the online application process, please call 415.615.3170. Please leave a message and a member of our Human Resources team will return your call within three business days. Alternatively, you may send an email to with "Applicant Accommodation" in the subject line of the email. Please note that this phone number and email are only for those individuals with a disability who would like to request an accommodation to apply for a job. If you are not an individual with a disability and have a question or comment, please email

Human Resources
730 Harrison Street
San Francisco, CA 94107

WestEd is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veterans' status or other status protected by applicable law.

Benefits Highlights:
All health benefits effective first of the month following date of hire
15% contribution toward retirement effective day one of employment
15 vacation days, which will increase to 20 days per year beginning the 4th year of employment
12 holidays
12 days sick leave per year

Contact: Human Resources

Post date: 2019-02-19 07:43:22 PM | #10709 | Report an Issue
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