Key links:

Guidance for abstract preparation and submission is included below.

Submitters should prepare their abstract prior to beginning the abstract submission process. When ready, return to this page and upload your prepared abstract.

The deadline for submitting abstracts was October 1, 2018 at 11:59 PM PT.
Notification of decisions on abstracts for all submissions were made on December 1, 2018.

Abstract Length Limit:
Proposals for individual papers and posters should be submitted as a structured abstract in a single-spaced document using 12-point font. The abstract is limited to 1000 words, excluding references, tables, and figures.

Each element of a symposium or panel submission will be subject to the same limit of 1000 words per abstract but should be submitted within one complete document that includes an overview of the symposium or panel (limit of 500 words).

For example, a symposium with 3 papers would have a word limit of 3500 (1000 x 3 plus 500). A panel with a moderator and 3 panelists would have a word limit of 3500 (1000 x 3 plus 500). In each case, the space limit does not include references, tables, or figures.

Abstract Structure:
Potential abstract component headings are detailed within the submit an abstract link.
The structure of the abstract is at the author's discretion.

The symposium organizer should submit all individual abstracts as a single document. Each symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed and 3) an independent discussant to provide comments on each paper and on the symposium as a whole.
A maximum of four papers may be submitted per symposium.
An administrative assistant may complete this process.

A panel submission should be closely aligned with the conference theme and should include: 1) a moderator (who may also be the session organizer), 2) an outlined plan for the session that includes audience participation, and 3) proposed panelists.
The submitter of a panel is initially designated as the moderator, though this designation may change at a later date. Panels do not include a discussant.

Poster submissions: The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract.

Conference Program Limit
An individual may be a presenting author (in a symposium, paper session, or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer, or paper session chair. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated with an asterisk in the conference program.


Frequently Asked Questions


What details are required beyond the abstract document?

A symposium submission will include:

  • Contact (session organizer) email
  • Title
  • First and second choice of conference section
  • Symposium justification – 500 word limit – included at beginning of combined PDF document
  • Abstract for each paper in symposium, combined into one PDF document
  • Blinded version of the above PDF document
  • Names of all authors in their intended order
  • Specification of the presenting author for each paper
  • Affiliations of all authors
  • E-mail addresses of all authors, with contact email for each paper noted
  • Paper presentation order
  • Symposium organizer is responsible for confirming an independent discussant

A panel submission will include:

  • Contact (session moderator) email
  • Title
  • First and second choice of conference section
  • Panel justification – 500 word limit – included at beginning of combined PDF document
  • Abstract for each element of a panel, combined into one PDF document
  • Blinded version of the above PDF document
  • Names of all panelists in their intended order
  • Affiliations of all panelists
  • E-mail addresses of all panelists

An individual paper or poster submission will include:

  • Contact email
  • Title
  • First and second choice of conference section
  • Abstract in a PDF document
  • Blinded version of the above PDF document
  • Names of all authors in their intended order
  • Specification of the presenting author for the paper or poster
  • Affiliations of all authors
  • E-mail addresses of all authors

How do symposium and panel justifications work?
How are symposium and panel abstract submissions formatted?
A 500 word symposium or panel justification written by the symposium or panel organizer is required. The overall session justification and abstracts for each paper in a symposium or
element in a panel should be assembled into a single document. Add the abstracts to your final document in order of presentation.


Is there a limit on the number of times an author may appear?
An individual may be a presenting author (in a symposium, paper session or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer or paper session chair. Presenting authors must be identified in the abstract submission process and will be designated with an asterisk in the conference program.


What are the requirements of a blinded PDF document?
A blinded document removes author names, author information, and any obvious references to the author(s). Only the abstract title should appear on the first page. Make sure your blinded file does not contain identifying metadata (such as the document title).


How do I make a PDF?
Microsoft Office 2007 and later allows you to save a document as a PDF. If you are unable to create a PDF on your computer, send your file to contact@sree.org and we will help you.


How do I upload my abstract?
Abstract upload is the last step of the abstract submission process and uses a very simple file uploader platform. The system will also generate a submission ID at this step, and you may choose to upload your document online or e-mail your document separately to contact@sree.org. Any e-mailed documents must include the submission ID, which the system will generate for you.


What is my submission ID?
At the document upload stage of abstract submission, the system will provide you with a submission ID. If you've forgotten your submission ID, please e-mail us the title of your submission and the contact e-mail used to make the submission.


How do I make changes after I've made a submission?
Due to the complexity of each submission, small changes such as the order of authors or modifications to abstracts should be e-mailed to SREE directly by October 1, 2018. If you need to make significant changes to your submission, or for faster service, create a new submission and request that we delete the outdated record.


Who pays?
When inviting individuals to participate in a conference session you have organized, including a symposium discussant, please either arrange to cover their registration fee or convey that they are responsible for conference registration.