2024 Abstract Instructions
Conference Timeline
February 1, 2024: Abstract submissions open
April 3, 2024: Abstract submissions close
June 21, 2024: Decision notifications sent
June 21, 2024: Preliminary program online
June 21, 2024: Registration opens
August 21, 2024: Early registration deadline
Abstract Preparation and Submission Guidance
Abstract Length Limit
Proposals for individual papers and posters should be submitted as a structured abstract. The abstract is limited to 1000 words, excluding references, tables, and figures, for each abstract.
Each element of a symposium, integrated symposium, or moderated discussion submission will be subject to the same limit of 1000 words per abstract. For example, a symposium or integrated symposium with 3 papers would have a word limit of 3500 (1000 x 3 plus 500). A standard moderated discussion with a moderator and 3 panelists would have a word limit of 3500 (1000 x 3 plus 500), but a non-standard moderated discussion might not have individual elements and simply require a moderated discussion justification. In each case, the space limit does not include references, tables, or figures.
Abstract Structure
Potential abstract component headings are detailed within the call for papers. The structure of the abstract is at the author's discretion. Workshop proposals require the following headings to be included: session description, topic significance & support of conference theme, target audience.
Each symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, 3) a description of the ways in which (a) the people involved in this session reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices, and 4) an independent discussant to provide comments on the papers, both individually and, more importantly, as a collection, sharing cross-cutting themes and policy implications. A maximum of four papers may be submitted per symposium.
Each integrated symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, 3) a description of the ways in which (a) the people involved in this session reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices, 4) a description of the ways in which the session integrates from across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices, and 5) an independent discussant who will comment on the papers, both individually and, more importantly, as a collection, sharing cross-cutting themes and policy implications. A maximum of four papers may be submitted per integrated symposium.
A moderated discussion submission should be closely aligned with the conference theme and should include: 1) a moderator (who may also be the session organizer), 2) a justification that promotes the session by describing the session (and any individual abstracts if the discussion format lends itself to more than a session description), 3) an outlined plan for the session that includes audience participation, 4) proposed panelists, and 5) a description of the ways in which (a) the people involved in this session reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices. Moderated discussions do not include a discussant. A maximum of 5 panelists may be included for each moderated discussion.
General Poster submissions: The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract. In addition to an abstract, the proposal must include a description of the ways in which (a) the authors reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices.
In-the-Pipeline Poster submissions: Studies presented in these posters may not have findings to report, or they may have interim findings that are not ready for presentation in a paper. The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract. In addition to an abstract, the proposal must include a description of the ways in which (a) the authors reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices.
Paper submissions: Individual papers with a similar focus will be assembled into a single session by the program committee. Usually 3-4 papers are included in a session. In addition to an abstract, the proposal must include a description of the ways in which (a) the authors reflect various dimensions of diversity (e.g., diversity of race, ethnicity, gender, career stage, institutional affiliation, and role, including policy-maker and practitioner roles), and (b) the methods and/or content of this submission embed equity principles and practices.
Workshop submissions will be reviewed by the SREE program committee and should include: 1) contact name, affiliation, and email address, 2) workshop title and description, 3) instructor name(s), affiliation(s), and email(s), 4) proposed length of time (2-5 hours), 5) significance of the topic and how it supports the conference theme, and 6) target audience. If the workshop presenters do not have funding (from their institution or a grant, for example) to give their workshop, then conference registration may be provided for workshop presenters.
Conference Program Limit
An individual may be a presenting author (in a symposium, integrative symposium, paper session, general poster session, or in-the-pipeline poster session) or moderated discussion participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, moderated discussion organizer, paper session chair, or workshop instructor. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated in the conference program.
Frequently Asked Questions
What details are required beyond the abstract document?
A symposium submission will include:
- Contact (session organizer) email
- Title
- Abstract category designation (empirical, research methods, applications/practice) for review
- Description of dimensions of diversity and ways in which methods and/or context embed equity principles and practices
- First and second choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Symposium justification – 500 word limit
- Abstract for each paper in symposium – 1000 word limit each, maximum of 4 papers
- Tables and figures (if applicable) – uploaded individually as image files
- References for symposium justification (if applicable) and each paper in the symposium
- Appendix/Appendices (if applicable) – uploaded in a single PDF file
- Blinded abstract - Compiled PDF document of the justification and each individual paper abstract with respective tables/figures, references, appendix/appendices
- Names of all authors in their intended order (maximum of seven per paper)
- Specification of the presenting author (also assumed to be the contact) for each paper
- Affiliations of all authors
- E-mail addresses of all authors
- Paper presentation order
- Symposium organizer is responsible for confirming an independent discussant
An integrated symposium submission will include:
- Contact (session organizer) email
- Title
- Abstract category designation (empirical, research methods, applications/practice) for review
- Description of dimensions of diversity and ways in which methods and/or context embed equity principles and practices
- Description of ways of integration
- First and second choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Integrated Symposium justification – 500 word limit
- Abstract for each paper in integrated symposium – 1000 word limit each, maximum of 4 papers
- Tables and figures (if applicable) – uploaded individually as image files
- References for symposium justification (if applicable) and each paper in the symposium
- Appendix/Appendices (if applicable) – uploaded in a single PDF file
- Blinded abstract - Compiled PDF document of the justification and each individual paper abstract with respective tables/figures, references, appendix/appendices
- Names of all authors in their intended order (maximum of seven per paper)
- Specification of the presenting author (also assumed to be the contact) for each paper
- Affiliations of all authors
- E-mail addresses of all authors
- Paper presentation order
- Integrated Symposium organizer is responsible for confirming an independent discussant
A moderated discussion submission will include:
- Contact (session moderator) name, affiliation, and email
- Title
- Abstract category designation (empirical, research methods, applications/practice) for review
- Description of dimensions of diversity and ways in which methods and/or context embed equity principles and practices
- Description of ways of integration
- First and second choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Outlined session plan - 1000 word limit
- Moderated Discussion justification – 1000 word limit (Note: 500 word limit if moderated discussion includes individual abstracts)
- References for moderated discussion justification (if applicable)
- Abstract for each element of a moderated discussion (if applicable) – 1000 word limit each
- Tables and figures (if applicable) – uploaded as images
- References for each element of a moderated discussion (if applicable)
- Appendix/Appendices (if applicable) – uploaded in a single PDF file
- Names of all panelists in their intended order (maximum of 5 per moderated discussion)
- Affiliations of all panelists
- E-mail addresses of all panelists
An individual paper or poster submission will include:
- Contact email
- Title
- Abstract category designation (empirical, research methods, applications/practice) for review
- Description of ways in which methods and/or context embed equity principles and practices
- First and second choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Abstract text
- Tables and figures (if applicable) – uploaded as images
- References
- Appendix/Appendices (if applicable) – uploaded in a single PDF file
- Blinded abstract - PDF document of the abstract with respective tables/figures, references, appendix/appendices
- Names of all authors in their intended order (maximum of seven)
- Specification of the presenting author for the paper or poster
- Affiliations of all authors
- E-mail addresses of all authors
A workshop submission will include:
- Contact email
- Title
- Proposed length of time (2-5 hours)
- Session description
- References (if applicable)
- Appendix/Appendices (if applicable) – uploaded in a single PDF file
- Topic significance & support of conference theme
- Target Audience
- Names of all instructors in their intended order
- Affiliations of all instructors
- E-mail addresses of all instructors
How do symposium, integrated symposium, and moderated discussion justifications work?
How are symposium, integrated symposium, and moderated discussion abstract submissions formatted?
A 500 word symposium, integrated symposium, or moderated discussion justification written by the symposium or moderated discussion organizer is required. The overall session justification and abstracts for each element in a symposium or integrated symposium will be submitted in a single textbox field during the submission process; references will be submitted in a separate textbox field. There will be a PDF upload option for submissions with equations/formulas that are not saved properly through the textbox. There will be a PDF upload option for appendix/appendices. Blinded abstracts will be submitted as a single PDF document and should include the symposium justification and all relevant pieces of each individual paper: abstract, tables/figures, references, appendix/appendices. Moderated discussion sessions will have an outlined session plan, session justification, and session justification references (each submitted in a separate textbox field). Standard moderated discussion sessions would have individual elements like a symposium. These abstracts should be entered in the abstract textbox field in order of presentation; references will be submitted separately. Non-standard moderated discussion sessions without individual elements may submit a moderated discussion justification limited to 1000 words. Moderated discussion sessions are not blinded. Tables and figures for both symposia and moderated discussions should not be included in the abstract text but may be uploaded individually as image files.
Who qualifies as an independent discussant?
The independent discussant should be an individual that has not been involved in the work being presented in any way, including as a co-author, a reviewer, or a supervisor of one of the researchers. The discussant may be employed by the same organization as a paper author as long as the individual meets the stated parameters that qualify them as independent from any of the work being presented.
Is there a limit on the number of times an author may appear?
An individual may be a presenting author (in a symposium, integrated symposium, paper session, general poster session, or in-the-pipeline poster session) or moderated discussion participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, moderated discussion organizer, paper session chair, or workshop instructor. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated in the conference program.
What about a blinded submission?
We require a blinded PDF document of your abstract for use in the review process, except for moderated discussion submissions. A blinded document has author names, author information, and any obvious references to the author(s) removed. Make sure your blinded file does not contain identifying metadata (such as the document title). Your blinded abstract PDF for a paper/poster submission should include your abstract text with respective tables/figures, references, and appendices. Your blinded abstract PDF for a symposium submission should include your symposium justification and each individual abstract with respective tables/figures, references, and appendices.
How do I upload my abstract and references?
You will copy and paste your abstract text and references into separate textbox fields. If your submission has equations that do not save properly, please upload a PDF abstract file.
How do I upload my tables and figures?
You will be able to upload tables and figures as image files during the abstract submission process using a very simple file uploader platform.
I can't save my equations in the abstract text box. What do I do?
If your equations disappear when you try saving your abstract text, please use the file uploader and upload a PDF abstract.
What is my submission ID?
After submitting your abstract, you will receive an automated confirmation email with your submission ID. Your submission ID also appears at the top of the page during the submission process. If you've forgotten your submission ID, please e-mail us the title of your submission and the contact e-mail used to make the submission.
How do I make changes after I've made a submission?
You can log back in to make edits up until April 3, 2024, 11:59 PM Pacific. You will receive an automated email message with a link to access your submission. Please note that each submission has a unique ID and password; both of these are noted in your email confirmation. If you need to make significant changes to your submission, or for faster service, create a new submission and request that we delete the outdated record.
Who pays?
When inviting individuals to participate in a conference session you have organized, including as a symposium discussant, please either arrange to cover their registration fee or convey that they are responsible for conference registration.
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